How to Create More Sparks at Your Next Company Meeting With SMS

Raise your hand if you like company meetings? Us too! We like who we work with and try to keep them as fun as possible. Creativity helps as well, but not all meetings can be fun. Or can they? The reality is this: they’re important and absolutely necessary, but a company meeting is essentially a blank canvas. You can paint something boring on it or you can create something amazing. You can create something amazing on the canvas without even using paint! If you haven’t considered using text messaging to improve the interactivity and engagement at your next company meeting, come on in. People are going to be looking at their phones, there’s a great opportunity here to put those mobiles to other good uses.

While the ability to send text messages hasn’t been around for all that long, it seems that these days that we’re barely able to function without it. Text messaging (SMS, texting, etc) has moved well beyond the realm of friends and family communicating more efficiently. It’s being used more and more by businesses to promote products and to communicate with customers. And not just externally. Corporations are increasingly coming to appreciate how text messaging can be used to facilitate efficient team communications.

Text Messaging To The Rescue
Texting allows town hall and meeting participants to truly participate in a new way, making it a useful tool at company meetings. While a very simple technology, enabling mobile users to send up to 160 characters, it’s incredibly powerful, you just need to apply a little creativity to the medium (not unlike the blank canvas that is your company meeting).

Here are a few ideas to create more sparks at your next company meeting:

Encourage Questions
Enabling staff to text in their questions before the meeting makes things more efficient and move along faster. It also provides management with a host of questions staff might have that they can address later.

Pre-Event Surveys
Send out a survey in advance of the meeting to gather information and insights. Depending on what you ask, you can come in more prepared on the meeting approach and better strategize your format.

Raffles or Giveaways
Have people text in a key phrase to be entered to win. Pick a number randomly to see who wins and then send them a text to let them know they won. See “Award Punctuality” below for a way to combine the two.

Idea Sharing
Mobile photos are a great way for people to show or share their visual ideas about something. If you’re using text to screen software, those photos can be projected up onto a screen for everyone to see. Bonus points if the text-to-screen software provider you use support emojis. 😎

Polls and Voting
Trying to get consensus on a topic or idea? Text message polls are a great way to let everyone have a say, privately, if necessary. Making a poll is also a great way to use creativity and make it fun for people to participate. Have fun with them and others will too.

Tease and Reveal
Send an alert in advance to the team to let them know about some special guest or new piece of information. Suspense is a great way to build anticipation of something to come at an event.

Agenda in Advance
Agendas keep things running smoothly because they prepare everyone with what is going to be covered and in what order. If you’re an organization that prides itself in running short meetings, you either provide agendas for each meeting or you have a simple format. Sending out an agenda in advance (or reminder of your format) via text message keeps everyone on the same page.

Award Punctuality
We’ve read about companies that make people who are late sing. While probably incredibly motivating, everyone is late at some point, because: clients, co-workers, email isn’t sending, fax isn’t going through (people still use faxes and that still happens). You can use text messaging as a time stamp by having everyone text a word in that is written on a board for X minutes. Or you can use that same word be entry into a raffle. Or…if you’re into shaming the tardy, have everyone at the meeting take photos of those who are late, post them to a screen for the world to see. We don’t recommend this last idea, but we bet some people would rather have their photo up on a screen than have to sing to the group.

Suggestion Box
Some people love raising their hands and speaking their minds. In some of the others, brilliant insights and ideas are going unheard. By encouraging people to text their ideas and comments in, they can do so quietly, efficiently. All information can be looked at and easily shared later in it’s natural digital format vs handwritten notes on paper or written on a whiteboard.

We hope these have been helpful and wish you the best in making your next company meeting a successful and creative one. Hey! While we have your attention, did you know we sell text messaging software for company meetings? If you’re interested in learning more about it, you can visit us or sign up for a free trial to take it for a spin. All of the ideas above can be done using Mosio’s software.

7 Reasons Text Messaging is a Better Way to Engage Your Event Attendees than Anything You’re Using Now

If you think about it, the question and answer period of any corporate event is critical in the context of your audience’s experience: It’s a time for attendees to seek clarification and the last chance for you to positively impact your attendees. While there are many ways to engage an audience in Q&A, not all are created equal when it comes to effectiveness and efficiency. If you’re not using text messaging at your corporate events, you could be missing out on opportunities to maximize audience engagement.

Here are our top 7 reasons why text messaging engages your audience better than any other method you might be using now:

1. Texting Takes Advantage of the Shift in Communication Styles
In recent years, there’s been a shift in communication styles: More people are likely to use text than any other form of communication, especially young adults. Knowing that so many people prefer to text, it makes sense to try incorporating it into your next event.

2. Answer More Questions in a Shorter Amount of Time
Passing around a microphone and asking your audience to raise their hands to speak are two extremely common ways to ask questions at events…That also tend to eat up the most Q&A time. Texting allows for quick, to-the-point information to be exchanged. This means more opportunity for you to answer important questions.

3. Opportunity to Pre-select Questions
You have the ability to moderate text questions at your event. Is there an important point or takeaway you’d like to emphasize with your attendees? Simply choose the best text message questions to accomplish your goals.

4. Texting Reaches the Vast Majority
Many companies use social media outlets to take questions during events. Instead of hoping that the majority of your audience has a twitter account and knows how to use it, rely on the fact that over 91% of adults in the US own a cell phone with texting capabilities.

5. Receive Text Input from All Attendees
Not everyone feels comfortable speaking out at large corporate events, and that’s okay! Text allows an alternate mode of questioning for those who are more apt to utilize written communication.

6. Text Questions can be Submitted Anonymously and Moderated, Presenting the Best Ones for Speaker Responses
There are many important questions that go unasked because someone might not feel at ease attaching their name or face to the issue at hand. Texting anonymously is the perfect way to get these types of important questions asked at your event.

7. Promote Audience Participation
While most other forms of Q&A engage only the person asking the question, texting provides an opportunity for the majority of your audience to interact with you. Event attendees who actively participate retain more information and will be more likely to correlate your event with a positive experience. Allowing everyone to text in a question shifts an attendee’s perspective from passive to active.

Don’t let outdated or inadequate methods of Q&A detract from your next event.

Consider utilizing text messaging software for a more effective, efficient and successful Q&A session.

For more information about Mosio for Events pricing and plans, visit: http://www.mosio.com/eventsplans

18 Great Event, Meeting and Conference Memes

18 Great Event, Meeting and Conference Memes

We scoured the internet and found these 18 great event, meeting and conference memes. Click on each to open the images into the gallery. Enjoy!

For more information about Mosio for Events pricing and plans, visit: http://www.mosio.com/eventsplans

10 Reasons You Will Love an Event Text Messaging Service

Have you been considering using an event text messaging service for your next conference, seminar or town hall meeting? Maybe you are on the fence about it or don’t know how your company will benefit from the technology, or perhaps you think it is too technical to implement?

Here are 10 reasons why event text messaging is perfect for you and your attendees:

1 – Use software with no installation, only the internet.
We highly advise against using an application that requires installation. What if the computer you’re using crashes or isn’t available? Use something web-based that works in the cloud and reaches all users who have text messaging (SMS) capabilities. That is 99 percent of phones on the market today!

2 – You can communicate itinerary changes instantly.
If there is a conference room number change, or even a venue or date change, you need to be able to let people know efficiently and immediately. With web-based event text messaging services, you do not have to worry about getting the memo out. Send a text, and you update everyone at once. How is that for ease and peace of mind?

3 – There is no need to rent expensive equipment.
Remove the need for physical audience response systems and clickers that need to be passed out. The technology required is already in your conference-goer’s pockets (their mobile phones), and since they already use their phones every day, they do not have to be tech-savvy to figure it out.

4 – The learning curve for your company is minimal as well.
All that is needed is a laptop with an internet connection, and you are ready to start connecting with attendees.

5 – The two-way messaging engages audiences and increases participation percentages.
It can be scary to stand up in front of a crowd, so many people will not get up and ask questions even when they have them. You know what is not scary? Sending a text – everyone does it!

6 – Your staff can review messages and inquiries as they come in.
The last thing you want is something damaging or offensive popping up on the on-stage screen for all to see. Vet the questions on your laptop before they have a chance to cause embarrassment for your company or constituent.

7 – Collate issues to address or study after the event.
The best event text messaging services enable you to export questions to an Excel spreadsheet for analyzing core concerns, and for answering those that were not discussed live.

8 – People do not have to attend your meeting physically.
Web-based widgets allow virtual attendance from anywhere in the world through smartphone, tablet or computer.

9 – Encourage participation with rewards.
People love to win prizes, and sometimes that is the nudge otherwise shy people need to begin interacting. You can offer real-time prizes like Amazon gift certificates just for people communicating with you!

10 – Increase your return on investment with customized promotional messages.
Enter your contact information or a clear call-to-action that folks can complete right from their mobile phone.

You want your event to be a successful one. Mosio can help.

 

For more information about Mosio for Events pricing and plans, visit: http://www.mosio.com/eventsplans

 

The Text to Screen App That Isn’t an App at All

A great text to screen app increases engagement and audience participation.

Every successful event does one thing: it gets the audience’s attention and keeps it. What better way is there to do this than by asking for their participation to help guide the event? This may sound like the proverbial “easier said than done” advice, but it can be accomplished easily with a text to screen app!

These applications are great tools to help keep everyone in the audience interested because they can send in questions, comments and even images, which then show up on the large event screens for all to see.

Presenters can scan through the incoming texts to vet out anything inappropriate and to keep things moving along. Afterward, many, like Mosio, allow for the incoming information to be exported to a spreadsheet for review or answering later.

10 Benefits of Text to Screen Apps:
1 – Increased audience participation
2 – No equipment to buy or rent
3 – Everyone knows how to text
4 – No learning curve for the company
5 – Remove the anxiety of verbally asking questions
6 – No waiting in line at microphones
7 – Everyone can read the questions on the screen
8 – Questions are vetted in real-time
9 – Brand awareness
10 – Call to actions can be included

Not only are text to screen apps incredibly useful, but they are beneficial to a wide variety of businesses and events:
1 – Corporate conferences
2 – Churches
3 – Town Hall meetings
4 – Political rallies
5 – Sports arenas
6 – Trade shows
7 – Corporate training events
8 – Restaurants
9 – Bars & Nightclubs
10 – Coaching seminars

This list is by no means exhaustive. Texting apps are useful to anyone who wants to stand out from the crowd and make their event a memorable one. Your situation may be entirely different from anything listed, and we would love to hear how you would use the technology!

Drawbacks to Text to Screen Apps
You may be wondering if there are any drawbacks to these apps. There is one, and that is they require users to have a smartphone to be able to download the application and install it on their iPhone or Android. However, according to an Ofcom consumer research study performed in October 2016, only 77 percent of users in the United States have smartphones.

This data shows that 23 percent of users may not be able to interact with you at your event!

Is there any way you can increase the interactivity for all of your audience? There is, and the answer is to utilize a service that provides everything a text to screen app does, without requiring users to download an application.

Utilizing Text to Screen Without an App
Mosio understands that not all users at your event are going to have a smartphone, and we know it is important to you not to ostracize anyone for their choice of technology. That is why our service is not dependent on an app. The users can interact with your presenters by doing what they do on a daily basis: texting!

All that is required is that their phone has text messaging (SMS) capabilities – and that is 99 percent of the phones on the market today.

If you would like to learn how to make your next event interactive for everyone involved, contact Mosio today.

For more information about Mosio for Events pricing and plans, visit: http://www.mosio.com/eventsplans

 

6 Ways to use Text Messaging, the New Audience Response System for Events

6 Ways to use Text Messaging, the New Audience Response System for Events

Audience response technology has come a long way from the clickers of yesteryear. Today they are versatile tools that can be effective in a myriad of applications, and through the power of software as a service (SaaS) and text messaging, it is no longer necessary to rent physical equipment. Your users do not even need a smartphone! Here are seven examples of how forward-thinking companies are utilizing this exciting technology.

1 – Schools and Universities
Teachers from kindergarten through college can use audience response to give out quizzes that generate real-time answers and consequent assessments faster than putting pencils to paper ever could. The embarrassment of students being in the “spotlight” when raising their hands is removed, so educators see higher percentages of student interaction when utilizing these audience response systems.

2 – Staff Training
These tools are highly useful for workshops and employee training. Testing is quick and efficient, and trainers can analyze knowledge retention immediately to recognize what areas they need to address in more detail.

 3 – Engaging Audiences Through Gaming
How many times have we all sat through conferences and meetings in which we struggle to stay awake? Adding elements of gameplay to speeches and presentations can keep audiences engaged and interested. You can accomplish this through polls, interactive questions and much more.

4 – Risk Management
Risk management is a critical process for a variety of institutions. Audience response technology can be used by team members to gauge many different viewpoints at once, which managers can then quickly turn into visual representations showing the risks of any given project.

5 – City Government Meetings
Towns and cities have long used polling responses to determine how to use budgets, see where the majority of citizen concern is and more. Utilizing instant response, city leaders can reduce analytical time by knowing how voters feel on issues right away. The technology also cuts out wait times in question and answer sessions by removing the need for people to wait for their turn at the microphone, and it likewise reduces impropriety because questions can easily be vetted.

6 – Trade Shows
It can be hard to stand out at trade shows when your booth is surrounded by many others all vying for the attention of the crowd. When a business incorporates audience response systems into their presentations, the spectators will remember them as the booth that gave them a unique experience. You might allow questions by text, set up a trivia game or come up with another way to keep them engaged.

Every day, companies are coming up with new and exciting ways to train staff, get instant feedback from employees and consumers alike, stay in front of their competition and much more. How will you use audience response system at your next event?

For more information about Mosio for Events pricing and plans, visit: http://www.mosio.com/eventsplans

Events and Conferences News: 7 Reasons Virtual Conferences Will Transform Industries Worldwide, Planners encouraged to embrace event technology, Meeting room of the future survey: 59% indicate that the meeting room will go fully digital by 2014

An article by Michal Tsur on huffingtonpost points out some very valid arguments about why virtual conferences can be very positive for everybody involved. Typically conferences can be expensive and difficult to arrange, but with the power of the web, a virtual conference could take place anywhere, at any time. We think that it’s pretty exciting to be able to inspire, discuss and theorize with a huge group of people even if nobody is physically sharing one space. Perhaps we’ll see some interesting start-ups to support virtual conferencing in the future.

7 Reasons Virtual Conferences Will Transform Industries Worldwide

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If more than two-thirds of event professionals are saying that online attendance is growing, it’s pretty clear to see that not only do the event holders benefit from virtual conferences, but many others can benefit as well. Once again, it’s amazing to be able to harness the power of the web to build bridges between people and allow anybody with internet access to get involved with whatever they feel passionate about. We’re really excited to see what the future of the internet brings us.

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Events and Conferences News: Digital Attendee Herding, Social Media Connections: The Rise of Virtual Courses, PCMA Education Conference: The Future of Meetings and Events

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There are applications out there that take use of a smartphone’s GPS capability and turn it into a clever marketing tool. Apps such as Foursquare are ‘social location apps’ that encourage users to check-in to locations on their arrival. Doing so could net the user of Foursquare a special bonus for the place they’ve arrived at such as a voucher or coupon code. By arriving at destinations, a user would also be sharing their check-in with all of their friends on Facebook and Twitter, making Foursquare a perfect tool for reaching out to new people.

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Event planning can be a whole lot easier when using digital technology to help you with some event-planning tasks. You can create a buzz both online and offline, and offer a more interactive induction to those potentially interested in attending your event. This article points out some really neat ways to make the most of digital technology in the event planning process, and if you’re an event planner, some of them could really speed things up or improve things for you.

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Events and Conferences News: 9 Tips to Make Your Event Mobile-Friendly, Technology that Creates an Interactive Experience, Technology streamlining the planning, staging of large meetings

9 Tips to Make Your Event Mobile-Friendly

If you are planning an event, being able to make your event mobile friendly will help to build interest, make things easier for those attending the event, and help to leave a mark after the event has finished. Mobile and smartphones are now such a large part of our lives that having something ready and optimized for mobile is like having that something readily available in another language. This article points out 9 tips to make your event more mobile optimized and how it can help.

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Technology that Creates an Interactive Experience

It’s easy to create a gathering and then simply talk about something at an event and have a traditional questions and answers session at the end, but if you want to make your event truly interactive, there is a lot of technology out there to help. Both mobile and other digital platforms can be used to truly make your event special, and it can help to make a mark in your attendees minds that they won’t forget. We think this is a great article to help point out some technology ideas that could help spark some inspiration for your own event.

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Events and Conferences News: Top Tech Tips for Meetings and Events, Mobile Technology & Events: The Perfect Partnership, Church House AV survey finds events are getting more interactive

Mobile Technology & Events: The Perfect Partnership

If you’re interested in the statistics in relation to mobile phone usage and events, this article will help to shed some light. You may be surprised to find out that smart phone usage now beats traditional cell phone usage by a long shot, and 66% of businesses uses mobile in some way for marketing reasons. When planning an event, mobile is more important than it has ever been, and after reading through this it’s quite clear that there are many reasons why.

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Gesture Technology: What It is and How to Use It at Your Next Event

Gesture technology is being used everywhere these days. Swiping on your phone to open a file or change screen is known as a form of gesture recognition technology, just like swiping your arms or jumping at your kinect whilst playing an Xbox game with your family. Whilst there are a lot of novel ways to make use of gesture technology, there are some more advantageous ways out there and some could become handy at your next event. A few examples are shown in this article on just how gesture technology could be used to make events even more interesting.

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Events and Conferences News: A New Tech Resource for the Events Industry, The Latest Technology for Visually Stunning Outdoor Events, Top predictions for the Event App Industry

The Latest Technology for Visually Stunning Outdoor Events 

Although technology and electronics has become a true gem when indoors, the story can often be changed when facing the outside world. For example, screens from smartphones or laptops are plenty of times harder to see in direct sunlight than they are inside, and weather like rain or wind can damage or hinder electronics, and this can be incredibly frustrating when you’re relying on technology for an event but would prefer to showcase it outdoors. This article points out an interesting case study that was done to help eventholders work their way round traditional outdoor environments such as the wind.

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App Data Is a Missed Opportunity

The smartphone has become one of man’s most personal possessions, and because of that, many of us carry a smartphone close to us almost every minute of the day. This huge connection we have with our smartphones is starting to open up a lot of new routes for many different industries, and because of the vast amount of information being sent and received with our smartphones, they also make for an amazing place to track and monitor data and information. This can be especially useful at events and gatherings as this post points out.

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Events and Conferences News: Survey shows 49% increase in the use of event apps, 5 Ways to Make Technology Work for Your Events, The Meeting of the Future

5 Meeting-Tech Trends to Watch in 2013

Watching trends is always a good way to know what event attendees may expect from you if you’re planning on holding an event. Whilst some rules are golden and should always be stuck by, you’ll often see new tends crop up, especially when technology is advancing at the rate it is currently. This article does itself well by pointing out 5 trends related to technology that should be known about in 2013, including tips about smartphones, digital integration and virtual conferences. With smartphones being tossed around so often these days most of them are far from surprising.

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Holding an online event or meeting can be a daunting task for those who haven’t got much experience with streaming or using video chat online. You will need to learn a little about internet speed and bandwidth to find out if you can resolve any problems you may have whilst broadcasting, and may need to monitor some things if the virtual conference, event or meeting starts to turn a little laggy. Luckily this cheat sheet seems to give you almost everything you need to know to get started.

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Events and Conferences News: Technology on the rise at CIBTM, European Organizers and Venues Go Digital In Record Numbers, Amtrak Upgrades Passenger Wi-Fi

European Organizers and Venues Go Digital In Record Numbers

We’d like to think of the present as the ‘digital age.’ Everything around us is becoming more technologically involved, and we are all using digital technology to improve our day to day lives. It’s come to a point where digital technology has helped to improve almost every industry from each corner of the Earth, and especially in event organisation, it’s clear to see a huge rise in the use of digital technology within the industries we work in.

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Amtrak Upgrades Passenger Wi-Fi

Could you imagine a world where everywhere we go we have access to super smooth WiFi for free? Whilst we may all have experienced the poor WiFi we get in hotel rooms and small coffee shops, organisations out there are working on improving public WiFi to help us all stay connected. One example of this involves Amtrak, a train and bus travel company, has started to improve the public WiFi available within their methods of transport, allowing the public to have access to a good WiFi connection whilst traveling. This can be important when you need to make important connections with friends, family or workmates whilst on a long journey and it’s a positive step towards us all sharing our connectedness together.

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Events and Conferences News: How Technology is Helping Shape Business Events, A New Tech Resource for the Events Industry, 3 Simple Ideas that Made my Video Conferences Better

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This article accurately points out the differences between nowadays office work and business events to the office work and business events of the past. The difference since then is amazingly huge, and as we’ve lived every day since then, it may take a minute to realize just how far we’ve been since the 60s or 70s. Technology is certainly the biggest culprit when it comes to change, and this article is certainly an insight into why that is the case, and why the change is so huge.

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Sometimes simplicity is the best way forward, and when it comes to technology, this is often the case. Technology has been designed to make lives easier, and the three ideas stated in this article really do reflect that. There are plenty of ways to improve your own video conferences, but if you want a bit of direction that doesn’t involve forking out a lot of time, money or effort, these three simple ideas are certainly worth looking at. Despite being able to see who you are speaking to, speaking through the internet flows a little different to how it does in real life, and these tips help you to make the most out of these differences.

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Events and Conferences NewsByte: Examining the Next Steps in Data Mining and Event Tech, HIMSS Goes High Tech for 2014 Space Draw, Setting a Course to the Cloud

When People Live Their Lives Online, the Concept of Sharing Changes, Says Snapchat’s Evan Spiegel (Video)

Snapchat is a mobile app that allows users to take an image and send it to somebody else for them to view. However, all images will be deleted within 10 seconds of being shown, and the developer of the app, Evan Spiegel, thinks there is a lot more to the app than meets the eye. Evan believes that Snapchat is an example of the kind of communication that will grow from online interaction between people in the future. People are using photos on snapchat to communicate with each other, showing each other places they are going or things they are doing. This is a broad difference to offline photos which are usually taken in a certain light to make those in the photo look more attractive or interesting.

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Albert Einstein once stated: “It has become appallingly obvious that our technology has exceeded our humanity.” This is an interesting way to start an article, and it highlights the huge growth in technology that has been playing out over the last few decades. The article goes on to discussing why the cloud will soon play a big part of our day-to-day technology, and how and why it may be useful for our everyday lives both at work and at home.

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